Your Event. Your Vision. Your Way.

Day Of Coordination Details

Day Of Coordinating

 

Day Of 

(Available via phone, 1 meetings 30-60 days out, Rehearsal, and Day of coordination)

Guidance Meeting  and Review of overall Plan
(scheduled after receipt of signed contract and deposit)

• Review all contracts and discuss to ensure no detail has been overlooked
• Finalize Vendor List and times of deliveries
• Provide detailed timeline and floor plan
• Highlight and discuss items needed to be included in Timeline
• Discuss wedding ceremony, design and style as well as musical selections
• Discuss who will perform each task at the ceremony
• Design lineup of wedding party and discuss cueing

Wedding Rehearsal

• Wedding Coordinator will attend up to two hours
• Direct rehearsal flow, advice, coordinate and suggest ceremony details
• Discuss who will be responsible for rings and other ceremony duties
• Transport items from rehearsal to wedding (size limits apply)

Wedding Day

• Wedding Coordinator will arrive 2-3 hours prior to wedding start time (and stay up to 10 hours)
• Direct Wedding Ceremony and Reception
• Oversee vendor arrival / main point of contact for vendors
• Ensure décor is set according to plan
• Transport items from ceremony to reception (size limits apply)
• Direct reception flow with introduction of bride and groom, first dance, cake cutting and toast
• Design, direct and plan bride and grooms exit
• Pin flowers on family and attendants, distribute bouquets and oversee all other floral placements
• Ensure timeline is followed and according to plan
• Handle any discrepancies, last minute details, bridal party issues or tardy vendors as needed
• Set-up items: toasting glasses, cake cutter, guest book, place cards, photo’s, etc.
• Box up all remaining cake and prepare to go meal if needed, distribute favors to guests.